Speakers Welfare Manager

Role description

Before

• Co-ordinate with Program WG to determine the list of speakers attending the event.
• Create a table with all the speakers' logistics listed including traveling dates, hotels they're in, their contact number, talk details and ticketing management.
• Arrange for a local volunteer to meet them at the airport & bring them to their hotel
• If budget allows, prepare a speakers dinner the night before the conference to have a proper intro of each speaker.
• Ensure that they are introduced before their conference - print out their bio, and ask them to review it beforehand with you

During

• Ensure speakers special dietary requests are well taken care of
• Prepares speakers swags and souvenirs aside.
• Ensure they know about the social events, and have been extended invitations (they won't know the community, in all likelihood)

After

• Sends a thank you email to every speaker and sends the speaker survey form prepared by Tech WG to them.
• After the conference, contact them to thank them for their presence, ask them if they enjoyed the conference, and ensure travel & accommodation costs get reimbursed promptly.

Guidelines