On-site Lead

Role description

• Manages Handout leader, Registration committee and all volunteers for the event.

Before

• Recruits staff to lead handout, registration and sessions.
• Manages Session manager, Handout manager and Registration committee.
• Recruits and schedules volunteers for manning the on-site session.
• Prepare a shopping list request for all WG before the event.

During

• Conduct interviews with keynotes speakers and selected attendees.
• Create fun video contents to be recorded for youtube channel.
• Ensure that the video teams and promo video for all 3 tracks are running smoothly and properly briefed.
• Ensure that the photographer has been brief on what contents to shoot and where to go.

After

• Ensures that the video team and photographer has been paid for their services
• Prepares uploading of all videos
• Coordinate with website engineer to ensure that videos uploaded can be linked to the program schedule.
• Ensures that videos have all been duly updated and informs MarCom WG to promote about the videos.
• Inform Tech WG to link video files to website and to inform attendees.

Guidelines

Scheduling volunteers

• Schedule major planning huddles for volunteers to pick up information (on paper) and updates to learn...
  • Who are the Go-To people and places for specific issues (Safety, A/V, Scheduling, ...)
  • What activities could use filler people
  • What filler tasks job requirements are (manning t-shirt and registration desk, how to assist Open Spacers, lost folk.)
  • Name, Role and 1 Quick Question round-the-room
  • Pick up Staff T-Shirts

  Also check on step 12 of quick guide for reference.