Session Lead

Role description

Could be recruited 2 months before event

Before event:

• Recruits a session chair , MC and runner in each track.

During

• Get session managers to estimate attendance in their sessions (half full, full, near-empty); this will let us calibrate our understanding of what topics people are interested in.
• ensure that every room has got all necessary equipment and time sheets prepared

After

Guidelines

Preparations

• To prepare with more time in advance, ensure that committee in charge are:
  • Present before session
  • Session chair hands out release forms
  • Make sure all required A/V resources are available and working (sound, etc)
  • Check/set display resolution
• Email in advance and/or give a handout to all speakers (including lightening talkers) to include:
  • suggestion to turn off screensavers, IM clients, etc that might interrupt the talk
  • warnings against poorly contrasting colors (e.g. yellow on green)
  • supported projector resolutions
  • recommended minimum font size for legibility at various resolutions
  • suggestion to backup their presentation prior to the day of their talk :-)