Financial Aid Lead

Role description

Throughout entire event:

Before:

• liaise speakers welfare manager with regards to speakers' financial support.
• Ensures that requests received from each applicant is well within budget.
• screen through financial aid support requests received from attendees and attend to their request accordingly.
• sort out speakers and attendees funding, communicate with them to ensure they understood the procedures.
• Co-ordinate with student ambassador from each university to ensure that

During

• liaise with accountant to receive funds and coordinates with logistic lead for attendees and speakers outreach
• set up a prominent corner and ensure that there is a designated channel in slack for attendees and speakers to reach out.
• Reports updates on the funds and make sure that Treasurer acknowledges the transactions.

After

• Provide a report for treasurer on the financial aid support contributed in the event.

Guidelines

Sponsored attendees

Dealing with sponsored participants is time-consuming. You want their travel and accommodation booked in advanced (cheaper, better). You want them to take care of their own asses, following a clear procedure that includes requesting proper invoices from travel agents and finding themselves the cheapest options.

Check with the treasurer ob the budget set for financial aid

Sponsored participants should be a natural source of volunteers: help them to help you.

Also check on step 3 of quick guide for reference.